Effective Date: May 25 2018
The Data Controller for Aegis Martial Arts is the Executive Director of Aegis Martial Arts. You can contact the Data Controller’s representative by writing to the following address: Leeds West AEGIS Martial Arts & Leadership Academy, 109 Town Street, Stanningley, LS28 6ES or writing to the Data Controller’s representative by email to firstname.lastname@example.org
How does AEGIS Martial Arts collect information about you?
When you contact us or provide it to us (either by email or telephone) or you contact us by any other means, we collect information such as your first and last name, and contact information in order to provide you with martial arts programs and information to suit your needs.
We also collect information when you use our Site, through cookies, similar technologies, and web beacons.
The Information We Collect and Use
By information we mean information about you collected through our Service website(s) (“Site”), including your email address and other information you provide to us by registering for our services or making requests for information about our services. Any information provided to us will be retained and used solely for the purposes of fulfilling your request for information, fulfilling a request through a Site feature, performing and carrying out the terms of the Service, or communicating with you as a member of the Service.
Disclosure of your information to third parties
Only to the extent necessary to operate AEGIS Martial Arts Services will we disclose information to third parties. Such information will not include personal information or sensitive information.
How long does AEGIS Martial Arts Store my information for?
We only store your information for no longer than is necessary, taking into account any legal obligations we have, for tax purposes/VAT, and any other legal basis we have for storing your information.
How does AEGIS Martial Arts secure my information for?
We take storage of information very seriously. We use appropriate technical and organizational measures such as storing any customer information on secure servers and encrypting transfers of data to or from our servers using Secure Sockets (SSL) technology, and only granting access to your information when necessary.
Registration for the Service is not required to simply view the Site. If you elect to register for the Service, AEGIS Martial Arts asks you for information that enables us to provide the Service. You will be registering with AEGIS Martial Arts on the form provided and such registration may require you to provide contact information such as your name and email address.
From time to time, we may collect general, non-personal, statistical information about the use of the Site and the Service, such as how many visitors visit a specific page on the Site, how long they stay on that page, and which hyperlinks, if any, they “click” on. We collect this information through the use of technologies such as “cookies” and “IP addresses”, which are discussed in greater detail below. We may also group this information into aggregate visitor data in order to describe the use of the Site and Service to our existing or potential business partners or other third parties, or in response to a government request. However, please be assured that this aggregate data will in no way personally identify you, other list members or any other visitors to the Site.
We use a third party server to host our website. Our website server automatically logs the IP address you use to access our Site as well as other information about your visit such as the pages you have access, the information you have requested, your browser version and operating system. Our server is located in the United Kingdom. No information will be transmitted outside the European Economic Area (EEA).
Use of Site Sever Log Information for IT Security Purposes
We and our third-party hosting provider collect and store server logs to ensure network and IT security and so that the server and Site remain uncompromised. This includes analysing log files to assist in identifying and preventing unauthorised access to our network, malicious codes, and cyber-attacks, by detecting unusual or suspicious activity.
In complying with Article 6(1)(f) of the General Data Protection Regulation, we have a legal obligation to implement appropriate technical and organisational measures to ensure appropriate levels of security and to gauge the risk of our processing of information on our Site.
An IP address is a number that’s automatically assigned to your computer whenever you’re surfing the web. Web servers, the computers that “serve” web pages, automatically identify your computer by its IP address. Company collects IP addresses for purposes of system administration, to report aggregate information to third parties and to track the use of the Site. When visitors request pages from the Site or click on a link in a mailing sent through the Service our servers log the visitors’ IP addresses. We reserve the right to use IP addresses to identify a visitor or list member when it will enhance the users experience or if we feel it is necessary to enforce compliance with the Site’s policies or to protect Company, the Site, its visitors, the Service, our Internet Service Provider partners, the list members or others.
Clear Gifs (Web Beacons / Web Bugs)
Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly in HTML files and are about the size of the period at the end of this sentence. We may use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If you no longer wish to receive our newsletter or other promotional communications by email, you may opt-out of receiving them by following the instructions included in each communication.
We may store information that we collect through cookies and clear gifs to create a “profile” of your preferences. We may tie your personal information to information in the profile to provide tailored promotions and marketing offers or to improve the content of the Site for you. We do not share your profile with third parties.
Information Sharing and Disclosure
Retention Period of your Information
We will not retain your information for any longer than is necessary in order to comply with GDPR policies. In retaining your information, we take account of the following:
The purpose for retaining your information
Whether we have a legal obligation to continue to process and review your information (ie: record-keeping and tax purposes)
Whether the information is related to offering martial arts courses and training
Agents and Third Party Service Providers
To provide the Service to you, we may sometimes use other businesses to perform certain specialised services such as data processing or other technology services. In such instances, we may provide your personal information to those businesses but they are not permitted to retain or use your information for any other purpose.
Change of Control / Asset Transfer
As We develops, we may buy other businesses or their assets or sell all or parts of our business assets. Customer information is generally one of the business assets involved in such transactions. In the event that the assets of AEGIS Martial Arts in whole or in part are acquired by a third-party, customer information, including any visitor information collected through the Site or the Service, would be one of the transferred assets. In the event of a corporate change in control or sale of all or parts of our business assets our users will be notified in accordance with the “Changes to this Policy” section of the policy if their personal information is provided to the new corporate entity or asset purchaser.
We reserve the right to disclose member information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) Our rights or property, other visitors, list members, or anyone else that could be harmed by such activities. We also reserves the right to disclose visitor or list member information when we believe in good faith that the law requires it.
Your Rights in relation to your information
Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by writing to the following address:
Leeds West AEGIS Martial Arts & Leadership Academy,
109 Town Street,
Stanningley, LS28 6ES
You can also exercise your rights by emailing us at email@example.com
You have the following rights:
To request and access information related to our use and processing of your information in the course of transactions related to martial arts courses;
To request the correction or deletion of your information;
To request that we restrict our use of your information;
To object to the processing of your information for certain purposes; and
To withdraw your consent to our use of your information.
In accordance with Article 77 of the GDPR, you also have the right to file a complaint with a supervisory authority, in particular, a Member State of your habitual residence, and submit an alleged infringement of the GDPR.
The Supervisory Authority in the UK is the Information Commissioner’s Office (ICO), and the contact details of the office are available here: <https://ico.org.uk/global/contact-us/>
Communications From the Site
Based upon the information you provide us, we will communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We may communicate with you by email or telephone.
Newsletters and Promotions
We may provide you the opportunity to opt-in to additional newsletters or promotional communications sent by email. If you have opted in or otherwise qualify to receive these forms of communication, we will use your name and email address to communicate with you. Out of respect for your privacy, we provide you a way to unsubscribe. Please see the “Choice and Opt-out” section.
Service Email messages are required to fulfil the Service to you. You may opt out of these communications, which are not promotional in nature. If you do not wish to receive them you may opt-out and/or deactivate your account by following the instructions included in each communication or by contacting AEGIS Martial Arts Support at firstname.lastname@example.org.
We may provide you the opportunity to opt-in to additional newsletters or promotional communications sent by email. If you have opted in or otherwise qualify to receive these forms of communication, and no longer wish to receive our newsletter or other promotional communications by email, you may opt-out of receiving them by following the instructions included in each communication.
Security and Information Protection
The security of your information is important to us. We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
Protecting the security of your personal information is very important to us. When we store information that you have provided to us when registering for the Service, that information is protected by security measures that include “firewalls” (a combination of computer hardware and software that helps keep unauthorised visitors from accessing information within our computer network), “intrusion detection systems” (a combination of computer hardware and software that helps detect any unauthorised visitors) and other tools such as data encryption and physical security, where appropriate. Unfortunately, no data transmission over the Internet or data repository can be guaranteed to be 100% secure. As a result, while Company strives to protect your personal information and privacy, we cannot guarantee or warrant the security of any information you disclose or transmit to us online and cannot be responsible for the theft, destruction, or inadvertent disclosure of your personal information.
Links to Other Sites
We do not knowingly collect information from children under the age of 13 on the Site or through the Service. If you are under the age of 13, please do not provide any information to us. If we become aware that we have collected information from a child under the age of 13, we will make commercially reasonable efforts to delete such information from our database. In complying with any information that is ascertained to be received from individuals under the age of 13, we fully comply with the Children’s Online Privacy Protection Act, 1998 (COPPA).
Changes to this Policy
Transmission of information to us by email
The transmission of information over the internet is not entirely secure and if you submit information to us over the internet, you acknowledge the risks of doing so.
AEGIS Martial Arts cannot be responsible for any costs, expenses, harm, damages, liabilities, or damage suffered by you as a result of your decision to transmit information to us.
Choice of Law and Forum
This Agreement shall be governed by and construed in accordance with the laws of The United Kingdom.